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Intranet Collaboration: What, Why and How

by Paula Darch on November 14, 2016


Intranet collaboration is a commonly used but misunderstood phrase. It's all about your intranet strategy and ensuring that your intranet reflects the nature and culture of your business. This blog explores how and why you should encourage collaborative working through your intranet. To find out how our Intranet software can help, book a demo with our intranet experts.

In today’s business world, many organisations have offices all over the country and the globe. With the rise of agile and remote working, it’s more important than ever for your company intranet to connect all of your colleagues and provide a secure place where they can work together on projects.

The following 6 tips set out practical steps that your organisation can take to make it as simple as possible for colleagues to collaborate:

1) Make it simple for people to find each other
In order for collaborative working to begin, colleagues need to be able to search and find the individuals they want to collaborate with. An effective people search with fully completed profile information alleviates end user frustrations and makes it quick to find others and begin working together.

2) Ensuring creating, editing, sharing and finding of documents is quick and easy
Enabling colleagues to upload, tag and track changes to shared documents are all essential for promoting a collaborative culture.

3) Make it easy for colleagues to create forums 
If colleagues are to collaborate easily from any device, location or time zone it’s essential that they can get together through your intranet software. Creating forums, project areas where they can share ideas, is a collaborative must.

4) Embrace social functionality in your intranet  
In our modern world, quick ways to 'like', comment and share on social media is taken for granted. Social habits are now reflected in intranet software functionality and are important for helping colleagues to collaborate. As busy professionals, a simple way to 'like' or comment makes our lives that bit easier.

5) Let colleagues find help when they need it
Different employees will have different levels of knowledge about your intranet software. You need to ensure that, if something is stopping an individual from completing an action, your help functionality is able to assist them quickly and thoroughly. 

6) Nurture not force

Collaboration needs to be nurtured not forced. Forcing colleagues to use your intranet software and telling them they must do X, Y and Z will discourage collaborative working. Instead, creating a collaborative working area, spending time with colleagues suggesting new ways of working and allowing them to discover the benefits the intranet software themselves will have a much greater impact.

I hope you have found this blog useful and you can incorporate these ideas to ensure your intranet enables collaborative working. If you would like to see how our intranet software can support your intranet collaboration we are always happy to discuss our solution. Just a book a demo with our intranet experts or, for more general information, attend a showcase event near you.

Topics: intranet collaboration

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